Introduction into Microsoft Word Starting Up Microsoft Word Learn the Toolbar Creating A New Document Formatting Text Inserting A Table Inserting A Picture Inserting Page Numbers and Date/Time Spelling and Grammar Checking Introduction into Microsoft Word Microsoft Word is a powerful tool to create professional looking documents. This tutorial will help you get started with Microsoft Word and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Word , or go to Microsoft's web site located at http://microsoft.com/office/word/default.htm for further assistance. Back to top Starting Microsoft Word Two Ways Double click on the Microsoft Word icon on the desktop. It is important to note that this is the only way to access Microsoft Word on a Windows 98 computer at RRMS, as there are Secruity programs denying access to the Programs list under Start, but this is only in Windows 98. In Windows XP Professional ONLY - Click on Start --> Programs --> Microsoft Word Back to top Viewing the toolbars The toolbars in Microsoft Word provide easy access and functionality to the user. There are many shortcuts that can be taken by using the toolbar. First, make sure that the proper toolbars are visible on the screen. Click View Select Toolbars Select Standard, Formatting, and Drawing Other toolbars can be selected if you wish Name Icon Description New Blank Document Creates a new, blank file based on the default template. Open (File menu) Opens or finds a file. Save (File menu) Saves the active file with its current file name, location, and file format. Mail Recipient Sends the contents of the document as the body of the e-mail message. Print (File menu) Prints the active file or selected items. To select print options, on the File menu, click Print. Print Preview (File menu) Shows how a file will look when you print it. Spelling and Grammar (Tools menu) Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab. Cut (Edit menu) Removes the selection from the active document and places it on the Clipboard. Copy (Edit menu) Copies the selection to the Clipboard. Paste (Edit menu) Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell. Format Painter (Standard toolbar) Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click , and then click each item you want to format. When you are finished, press ESC or click again to turn off the Format Painter. Undo (Edit menu) Reverses the last command or deletes the last entry you typed. Redo (Edit menu) Reverses the action of the Undo command. Hyperlink Inserts a new hyperlink or edits the selected hyperlink. Tables and Borders Displays the Tables and Borders toolbar, which contains tools for creating, editing, and sorting a table and for adding or changing borders to selected text, paragraphs, cells, or objects. Zoom Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document. Office Assistant The Office Assistant provides Help topics and tips to help you accomplish your tasks. Back to top Creating A New Document Click on File Select New To create a blank document, simply select Blank Document. To create a document based on one of the templates provided in Microsoft Word, select which one you would like to create and select OK If you have just started Microsoft Word, it automatically gives you a blank document, which is called the Normal.dot template. Occasionally, the normal.dot template becomes corrupt or someone may even save over it which then would not give you that blank document, but this can easily be taken care of by the Technology Specialist. Back to top Formatting Text Highlight the text that you want to format by dragging your mouse over while holding down the left mouse button Change the text to your desire Back to top Inserting a Table Click where you want your table to go Click Table at top of screen Select Insert Select Table Give your table dimensions Back to top Inserting a Picture Click where you want your picture to go Click Insert at top of screen Select Picture Select Clip Art or From File Select picture and click Insert Back to top Inserting Page Numbers and Date/Time Click Insert at top of screen Select Page Numbers and/or Date & Time Back to top Spell Checking Your Document Click Tools at top of screen Select Spelling and Grammar Back to top